Guidance Records Management System with SMS Notification

Abstract

The guidance service as an integral part of the education focuses on the programs and services for the students that might be significant to their optimum achievement in life. The student records collected by their office are used to enhance the counselling process, and to know and understand an individual. Hence, guidance and counselling is important to address the academic, vocational, social, and personal needs of the students. This study is conducted to help the guidance office perform their tasks by integrating Information and Communications Technology (ICT) in their field. The Guidance Records Management System with Short Message Service (SMS) Notification developed to assist their needs in recording, keeping, and managing the cumulative records of the students, as well as tendered admission slips of the students to monitor their attendance and referred incident reports by teachers for their observed behavior inside the school. The guidance office can efficiently send notification to the parent or guardian through SMS once the student gets involved in any incident, such as delinquency in academics, absenteeism or frequent cutting of classes, and/or other behavioral reasons. Guidance counselor, senior high school principal, college program chairpersons, and teachers are the primarily users and evaluators of the developed system. The software quality standard survey, known as ISO/IEC 25010, is used to evaluate the functional suitability, performance efficiency, copatibility, usability, reliability, security, maintainability, and portability of the developed system.